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Loblaws

STORE ADMINISTRATOR

Location
Regina, SK
Details
Full Time
6 days ago
Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Location:
921 Broad St, Regina, Saskatchewan, S4R 8G9

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we're here for our friends, neighbours, family members and colleagues.

We succeed through collaboration and commitment and set a high bar for ourselves and those around us.

We're looking for adaptable people who are thrilled to join us in our goal of helping Canadians Live Life Well®. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. We promote leaders at every level and support our people to follow their passion.

Oversee and/or execute all financial store functions within large format stores. Maintain, and (where applicable) - process, accurate cost and purchase records in accordance with the established National Bookkeeping Standards. Ensure proper execution of the store inventory processes both at time of inventory and ongoing. Provide regular financial support and analysis to the Store Manager to ensure ongoing optimization of cost controls and shrink minimization.

Ensure all payroll records and related processes are executed correctly and are in accordance with the National Time and Attendance Systems. Evaluate Labour costs associated with scheduling objectives for each department to ensure overtime, and labour costs are in alignment with company budgets (not for Quebec).

-Provide Store Manager and Dept Manager with credit report

-Check off POD(Proof of delivery)/Invoices to transmittals

-Oversees store donations and petite cash - not done in Quebec. Done by Community Room Coord in Conventional and Store Manager in Discount.

-File for Vendor access and Vendor limit increases

-Investigate, process tracers and maintain tracer binder

-Keep copies of all work orders/repairs for all departments and cross check to transmittals

-Create CRA (Canada Revenue Agency) file to be sent to WPG (Winnipeg) each week

Printing store reports (wage and hour report/variance report/transmittals/unmatched invoices/stat holidays/register of payment/arrears/new hire report/confirmation report/early in, early out)

-Enter Hiring kits and colleagues into the clock. *

-Colleague termination forms/in-activations

-Status change for part time to full time colleagues - Responsible for MSS tickets for hourly colleagues. Ensuring proper documents are sent into the CIC for filing. Sometime HR handles the paperwork as well when needed.

-Responsible for ensuring the Records Retention Policy is adhered to, including ensuring all new hire paperwork is completed and sent into the CIC, and all ongoing change paperwork is sent to the CIC, as well as all terminated paperwork

CREDIT/RECEIVING MAINTENANCE

-Verify Receiving Summary's are up to date & meet with receiver for update on daily receiving

-Ensure PC telecom damages are sent back, and verify credit is received - not done in Quebec

-Enter warehouse claims into the system (if applicable)

-Oversee BDR (Back Door Receiving) practices

-Verify Receiving Summary's are up to date & meet with receiver for update on daily receiving - not done in Quebec Conv

-Ensure PC telecom damages are sent back, and verify credit is recieved

PROFIT AND LOSS

-Analyze inventory days on hand for all Departments

-Analyze and compile all SAP/ inventory adjustments for financial impacts to the store - Quebec done by SAP Analyst

-Review claim, purchase trends for the store and compare to like locations - not done in Quebec.

-Analyze and compile report on controllable costs for the total store

Processing of bi-weekly (weekly in Atlantic) payroll for hourly colleagues and all other payroll related tasks

•Participate in the recruitment, selection and orientation process for hourly colleagues***

•Ensure Overtime and Wage costs are in alignment with budgets for the store

•Review scheduling practices as required to ensure the store is optimizing wage costs at all times**

-Exception Reports Printed and sorted - Not done in Quebec Conv

-Adjustments through time card editor

-Punch Detail/Pay Summary Printed by Department and sorted

-Pay errors/arrears then faxed in to regional payroll

-Ensure all schedules have been posted to the clock . ASM owns but BK checks

-File copies of schedules and completed daily exception reports

-Payroll close

-Ensure payroll advances are done correctly ( payroll application, all paperwork, DM approval

Travel Expenses, store miscellaneous expenses

-Other duties as assigned

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada's Top Employers, Canada's Best Diversity Employers, Canada's Greenest Employers & Canada's Top Employers for Young People.

Employment Type:
Part time

Type of Role:
Regular
We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.
Category
Retail